We’ve been getting a number of calls from AgStar users who’ve been advised by their attorneys, insurance agents, or other business contacts that their payroll paycheck stubs need to show sick leave accrued and/or used, in addition to the current balance.

So we checked. And as far as we can tell, that’s just not true.

We went to the State of California Department of Industrial Relations website, and verified their posted requirements. According to that website, California only requires the pay stub to show the sick leave available.

This is explicitly stated on their website, in the “California Paid Sick Leave: Frequently Asked Questions” page:

How will I know how much sick leave I have accrued? Employers must show how many days of sick leave you have available on your pay stub, or on a document issued the same day as your paycheck.

The Department of Industrial Relations also provides a sample pay stub for hourly workers, available here. That model also shows only the sick leave hours available:

 

However, if you want to voluntarily provide more information, AgStar offers an alternative check stub format that includes the details of sick leave accrued, used, and balance remaining (see sample below).  With this format, both stubs are used as one continuous page, which allows much more detail in a more readable format.  However, because this uses both stubs as a continuous page, you can’t have anything pre-printed on the bottom stub (e.g., the company name).

To switch to the Detail check format:

1. From the Payroll module, go to File, Payroll setup.
2. Click on Check format
3. In the Format section, select “Payroll check with detailed stub – agpylc01.qrp”
4. Or, if your checks are QuickBooks format, select “QB Two Bottom Stub Detailed  – CUPYCKQ9.qrp” instead.

The U.S. Equal Employment Opportunity Commission has expanded the information required from employers with more than 100 employees. The Component 2 EEO-1 survey for 2017 and 2018 must be submitted by 9/30/2019. According to EEOC, all employers who need to complete this survey should have already received letters notifying them of the requirement.

To make it easier for you to compile the data needed for this survey, we’ve created a new AgStar custom query that lists all employees, along with their position*, ethnic group*, sex*, and YTD total wages and hours as of the selected date.

Just give us a call if you need this custom query. We’ll be happy to upload it to you at no charge.

*In the employee list, position is stored on the main employee details screen. To select or update the employee’s ethnic group and/or sex, click on Actions, Status.